[NSRCA-discussion] Planning team for the world championships in 2011

[Tony]

Derek has put a lot of thought and work into this.  Now is the time for us
as NSRCA members to step up and get the work done.  If you cannot attend the
event, you may be able to fill one of these positions and get all the work
done prior to the WC.  Or, perhaps you want to serve as a worker on the
flight line.  Well, you can do that, but you can also work on one or more of
these committees!  

 

This course of action is exactly what Ron Van Putte and I used to setup and
plan the 1999 WC in Pensacola/Navarre, FL.  



Derek knows that I will help in what ever area he needs.  How about you?
Are you willing to step up to the plate for NSRCA and AMA and the USA?

 

Tony Stillman, President

Radio South, Inc.

139 Altama Connector, Box 322

Brunswick, GA  31525

1-800-962-7802

www.radiosouthrc.com

  _____  

From: nsrca-discussion-bounces at lists.nsrca.org
[mailto:nsrca-discussion-bounces at lists.nsrca.org] On Behalf Of Derek
Koopowitz
Sent: Wednesday, September 30, 2009 3:43 PM
To: General pattern discussion
Subject: [NSRCA-discussion] Planning team for the world championships in
2011

 

The NSRCA needs a number of people to help out with the planning for the WCs
in 2011... I'm attaching a short description of each area that we need help
with - I'm sure that several of these can be combined into one position.  If
you are interested in helping out it would be greatly appreciated.  Each
bullet point is a coordinator position and can form their own committee with
helpers to help with the item.

1.	Judges Coordinator - the majority of the judges will be
arriving/departing around the same day/time and we should arrange a mini-van
or mini-bus to pick them up and transport them to their hotel in Muncie and
then to drop them off at the airport in Indianapolis.  All the judges are
given "goodie" (gift) tote bags as a souvenir - this person is responsible
for procuring the bags (working with the AMA on this perhaps) and then
filling them with stuff such as a t-shirt/cap/jacket along with some other
local Indiana or USA souvenir items.  We also need to ensure that the judges
are picked up at their hotel in the morning and taken to the AMA flying site
- 2 trips a day (morning judging session and afternoon judging session).
This will probably entail renting a van/mini-bus large enough to transport
about 42 people maximum (judge plus their caller/scribe).
2.	Jury Member Coordinator - very similar to the judges coordinator
except that there will only be 3 jury members and I'm sure that only 1 or 2
of them will need transportation.  I think this position can be combined
with #1.
3.	Practice Field Coordinator - probably should be located in the
Muncie area (or close to it) to help solicit flying fields for practice
sites for prior to the event and during as well.  We'll need to get the GPS
coordinates and detailed directions on how to get to the clubs so that we
can publish this in one of the bulletins.
4.	Opening Ceremony Coordinator - arranges for the Master of Ceremony
for the opening ceremony.  Works with the AMA to have flag poles for all the
country flags to be displayed along with the FAI flag, AMA flag and US flag.
Arranges for escorts for each country when they are marching in to their
positions under their country flag (could be cub scouts).  Arranges for each
countries national anthem to be played during the entry by that country at
the opening ceremony march.  Arranges for any special activities that will
take place during the opening ceremony such as skydivers, full size plane
fly-bys etc.  Arranges for speakers at the opening ceremony - such as Jim
Cherry, CIAM President (if present), local Muncie mayor (perhaps).
5.	Closing Ceremony Coordinator (could be combined with #4) - arranges
for the Master of Ceremony for the closing ceremony.  Works with the AMA to
have the country flags of the top 3 pilots to be available for raising
during the prize giving ceremony.  Arranges for the national anthems to be
played for the top 3 pilots during the prize giving and flag raising.
Arranges for the flags of the top 3 country teams to be available for
raising during the prize giving.  Arranges for the national anthems to be
played for the top 3 country teams during the prize giving and flag raising.
Arranges for speakers at the closing ceremony such as Jim Cherry and the
CIAM president.  Arranges for the FAI flag to be handed over to the next
country hosting the World Championship.
6.	Banquet Coordinator - the AMA will help with procuring the facility
(more than likely the Horizon Convention Center) and perhaps the menu as
well.  Arranges for the Master of Ceremony for the banquet.  Arranges for
any special activities to take place during the banquet such as any local
Muncie area entertainment.  Arranges sale of banquet tickets during the
event - AMA can handle the ticket sales but we'll need to ensure that
tickets are available and collected at the banquet facility.  Supplies
detailed directions on how to get to the banquet facility.
7.	Off-Day Tour Coordinator - on the rain day the judges/jury are
usually taken on a site-seeing tour.  Arranges tour for the judges/jury
members during the off-day - perhaps the Dayton Air Museum or Indianapolis
Raceway.  Arranges transportation from the hotels of the judges/jury members
to the tour site.  Arranges meals for the judges/jury members during the day
tour.  Publishes detailed directions from the AMA HQ to the tour site for
those that wish to drive there themselves.
8.	Catering Coordinator - works with the AMA to procure a caterer that
can feed the judges/jury a breakfast at their hotel (or another facility)
each morning.  The standard continental breakfast that is usually served at
local hotels will not work to feed judges from other countries.  Arranges
lunch (work with the AMA) for the judges/jury members during the event -
this is usually in a central location (tent) where they can be served a
buffet type lunch.  Arranges dinner for the judges/jury members at their
hotel each night (or at a central location).  Arranges snacks/coffee/water
to be delivered to each flying site daily for the judges and workers - work
with the AMA on this.  Arranges food at the flying site (work with the AMA
and their local food vendors) to be available for purchase on a daily basis
for the competitors and spectators.
9.	Team Registration Coordinator - work with the AMA on this.  Arranges
all the team packets to be picked up by the team manager - Packets to
contain badges and parking passes - badges will have pictures and names of
all team members, managers, helpers and supporters.  Arranges team "goodie"
bags much like the judges goodie bags.
10.	Team Manager Meeting Coordinator - work with the AMA on a meeting
room.  The event director will hold team manager meetings prior to the
event, prior to the semi-finals and prior to the finals.  Arranges flight
orders are available for handout at each of the meetings after the flight
order selections have been made - work with the AMA to have enough copies
made.
11.	Judges Training Coordinator (probably can combine with #10) - work
with the AMA on a meeting room.  Arranges meeting room for the judges
training.  Ensure meeting room has a screen to show presentations.
12.	Scoring Coordinator - works with the event director to ensure that
scoring computers are available along with printers and a copier and any
necessary tables etc.  Arrange for different color printer paper to be used
to print the raw score sheets for each day - in other words, yellow for day
1, blue for day 2, green for day 3, etc.  Arrange to have internet access in
the scoring facility for the webmaster to update the website.
13.	Unknown Selection Meeting Coordinator (probably can combine with
#10) - work with the AMA on a meeting room.  Arrange a meeting room for the
unknown selection meeting.  Ensure meeting room has a screen to show
presentations and unknowns.  Ensure computer and color printer is available
to print out unknowns.  Ensure copier is available to make copies of the
selected unknowns.
14.	Vendor Coordinator - ideally we'd like to have a vendor tent on site
that can be used for vendors to display items for sale etc.  Work with the
AMA to get the tent.  Arranges for vendors to display their items for sale
in the vendor tent.
15.	Sponsorship Coordinator (same person as #14 perhaps) - Contacts all
pattern related vendors and solicits sponsorships from them or advertising
in the event program - Sponsorships available are for pilot/TM bibs, BBQ
after the preliminary rounds are completed, banners for display at each
flying site, banquet sponsorship.  I have several vendors that are very
interested in sponsorship already.
16.	Program/Merchandise Coordinator - works with the AMA to ensure
adequate supplies of t-shirts, polo shirts, sweatshirts, caps and other
merchandise is available for purchase by attendees.  Assembles the event
program which will list each team member/photos, sponsors, letters from
dignitaries, maps, etc.  Arranges to have the event program printed and
available for each team/attendee (perhaps a sponsor can be arranged for this
printing).
17.	 AMA Coordinator - works with the AMA to ensure that the flying
sites are set up correctly.  This will include all center poles, box poles,
pilot boxes, noise testing circles and ready boxes (2 at each site).
Ensures that tents/canopies are available for the judges/scribes at each
flying site and that there are enough chairs for the judges/scribes.  Works
with the AMA to ensure that the equipment needed at each flying site is
available such as PA system, weight measuring scales, noise measuring
equipment and digital volt meters to measure battery voltage.  Works with
the AMA to ensure that competitor fuel is stored in a secured area along
with any batteries/equipment that is shipped to the AMA facility and is
released to the appropriate people at the right time.

Seems like a lot of committees/people but I think several of them can be
combined into 1 person coordinating the effort.  The bulk of this effort
will be done prior to the WC's and the sooner we can get started (and
finished) with these areas the better.

 

The contest director will post his own list of resources that will be needed
for flight lines, processing, etc.

 

We really appreciate the offers of help and if you'd like to voluntee some
time for this effort it would be very much appreciated!

 

-Derek

 

 

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