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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Derek has put a lot of thought and work
into this. Now is the time for us as NSRCA members to step up and get the work
done. If you cannot attend the event, you may be able to fill one of these
positions and get all the work done prior to the WC. Or, perhaps you want to
serve as a worker on the flight line. Well, you can do that, but you can also
work on one or more of these committees! <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>This course of action is exactly what Ron
Van Putte and I used to setup and plan the 1999 WC in Pensacola/Navarre, FL. <br>
<br>
<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Derek knows that I will help in what ever
area he needs. How about you? Are you willing to step up to the plate for
NSRCA and AMA and the <st1:country-region w:st="on"><st1:place w:st="on">USA</st1:place></st1:country-region>?<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<div>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Tony Stillman, President</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Radio South, Inc.</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>139 Altama Connector, <st1:address w:st="on"><st1:Street
w:st="on">Box</st1:Street> 322</st1:address></span></font><font color=navy><span
style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><st1:place w:st="on"><st1:City w:st="on"><font size=2
color=navy face=Arial><span style='font-size:10.0pt;font-family:Arial;
color:navy'>Brunswick</span></font></st1:City><font size=2 color=navy
face=Arial><span style='font-size:10.0pt;font-family:Arial;color:navy'>, <st1:State
w:st="on">GA</st1:State> <st1:PostalCode w:st="on">31525</st1:PostalCode></span></font></st1:place><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>1-800-962-7802</span></font><font
color=navy><span style='color:navy'><o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>www.radiosouthrc.com</span></font><o:p></o:p></p>
</div>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'>
nsrca-discussion-bounces@lists.nsrca.org [mailto:nsrca-discussion-bounces@lists.nsrca.org]
<b><span style='font-weight:bold'>On Behalf Of </span></b>Derek Koopowitz<br>
<b><span style='font-weight:bold'>Sent:</span></b> Wednesday, September 30,
2009 3:43 PM<br>
<b><span style='font-weight:bold'>To:</span></b> General pattern discussion<br>
<b><span style='font-weight:bold'>Subject:</span></b> [NSRCA-discussion]
Planning team for the world championships in 2011</span></font><o:p></o:p></p>
</div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p><font size=3 face="Times New Roman"><span style='font-size:12.0pt'>The NSRCA
needs a number of people to help out with the planning for the WCs in 2011...
I'm attaching a short description of each area that we need help with -
I'm sure that several of these can be combined into one position. If you are
interested in helping out it would be greatly appreciated. Each bullet
point is a coordinator position and can form their own committee with helpers
to help with the item.<o:p></o:p></span></font></p>
<ol start=1 type=1>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Judges Coordinator - the majority of the judges
will be arriving/departing around the same day/time and we should arrange
a mini-van or mini-bus to pick them up and transport them to their hotel
in Muncie and then to drop them off at the airport in Indianapolis.
All the judges are given "goodie" (gift) tote bags as a souvenir
- this person is responsible for procuring the bags (working with the AMA
on this perhaps) and then filling them with stuff such as a
t-shirt/cap/jacket along with some other local <st1:State w:st="on">Indiana</st1:State>
or <st1:country-region w:st="on"><st1:place w:st="on">USA</st1:place></st1:country-region>
souvenir items. We also need to ensure that the judges are picked up
at their hotel in the morning and taken to the AMA flying site - 2 trips a
day (morning judging session and afternoon judging session). This
will probably entail renting a van/mini-bus large enough to transport
about 42 people maximum (judge plus their caller/scribe).</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Jury Member Coordinator - very similar to the
judges coordinator except that there will only be 3 jury members and I'm
sure that only 1 or 2 of them will need transportation. I think this
position can be combined with #1.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Practice Field Coordinator - probably should be
located in the <st1:City w:st="on"><st1:place w:st="on">Muncie</st1:place></st1:City>
area (or close to it) to help solicit flying fields for practice sites for
prior to the event and during as well. We'll need to get the GPS
coordinates and detailed directions on how to get to the clubs so that we
can publish this in one of the bulletins.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Opening Ceremony Coordinator - arranges for the
Master of Ceremony for the opening ceremony. Works with the AMA to
have flag poles for all the country flags to be displayed along with
the FAI flag, AMA flag and US flag. Arranges for escorts for
each country when they are marching in to their positions under their
country flag (could be cub scouts). Arranges for each countries
national anthem to be played during the entry by that country at the opening
ceremony march. Arranges for any special activities that will take
place during the opening ceremony such as skydivers, full size plane
fly-bys etc. Arranges for speakers at the opening ceremony - such as
Jim Cherry, CIAM President (if present), local <st1:City w:st="on"><st1:place
w:st="on">Muncie</st1:place></st1:City> mayor (perhaps).</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Closing Ceremony Coordinator (could be combined
with #4) - arranges for the Master of Ceremony for the closing
ceremony. Works with the AMA to have the country flags of
the top 3 pilots to be available for raising during the prize giving
ceremony. Arranges for the national anthems to be played for the top
3 pilots during the prize giving and flag raising. Arranges for the
flags of the top 3 country teams to be available for raising during the
prize giving. Arranges for the national anthems to be played for the
top 3 country teams during the prize giving and flag raising.
Arranges for speakers at the closing ceremony such as Jim Cherry and the
CIAM president. Arranges for the FAI flag to be handed over to the
next country hosting the World Championship.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Banquet Coordinator - the AMA will help with
procuring the facility (more than likely the <st1:place w:st="on"><st1:PlaceName
w:st="on">Horizon</st1:PlaceName> <st1:PlaceType w:st="on">Convention
Center</st1:PlaceType></st1:place>) and perhaps the menu as
well. Arranges for the Master of Ceremony for the banquet.
Arranges for any special activities to take place during the banquet such
as any local <st1:City w:st="on"><st1:place w:st="on">Muncie</st1:place></st1:City>
area entertainment. Arranges sale of banquet tickets during the
event - AMA can handle the ticket sales but we'll need to ensure that
tickets are available and collected at the banquet facility.
Supplies detailed directions on how to get to the banquet facility.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Off-Day Tour Coordinator - on the rain day the
judges/jury are usually taken on a site-seeing tour. Arranges tour
for the judges/jury members during the off-day - perhaps the <st1:place
w:st="on"><st1:PlaceName w:st="on">Dayton</st1:PlaceName> <st1:PlaceName
w:st="on">Air</st1:PlaceName> <st1:PlaceType w:st="on">Museum</st1:PlaceType></st1:place>
or Indianapolis Raceway. Arranges transportation from the hotels of
the judges/jury members to the tour site. Arranges meals for the
judges/jury members during the day tour. Publishes detailed
directions from the AMA HQ to the tour site for those that wish to drive
there themselves.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Catering Coordinator - works with the AMA to
procure a caterer that can feed the judges/jury a breakfast at their
hotel (or another facility) each morning. The standard continental
breakfast that is usually served at local hotels will not work to feed
judges from other countries. Arranges lunch (work with the AMA) for
the judges/jury members during the event - this is usually in a central
location (tent) where they can be served a buffet type lunch.
Arranges dinner for the judges/jury members at their hotel each night (or
at a central location). Arranges snacks/coffee/water to be delivered
to each flying site daily for the judges and workers - work with the AMA
on this. Arranges food at the flying site (work with the AMA and
their local food vendors) to be available for purchase on a daily basis
for the competitors and spectators.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Team Registration Coordinator - work with the
AMA on this. Arranges all the team packets to be picked up by the
team manager - </span></font><font size=2 face=Arial><span
style='font-size:10.0pt;font-family:Arial'>Packets to contain badges and
parking passes – badges will have pictures and names of all team members,
managers, helpers and supporters. </span></font><font face=Arial><span
style='font-family:Arial'>Arranges team “goodie” bags much like the judges
goodie bags.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Team Manager Meeting Coordinator - work with the
AMA on a meeting room. The event director will hold team
manager meetings prior to the event, prior to the semi-finals and
prior to the finals. Arranges flight orders are available for
handout at each of the meetings after the flight order selections have
been made - work with the AMA to have enough copies made.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Judges Training Coordinator (probably can
combine with #10) - work with the AMA on a meeting room. Arranges
meeting room for the judges training. Ensure meeting room has a
screen to show presentations.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Scoring Coordinator - works with the event
director to ensure that scoring computers are available along with
printers and a copier and any necessary tables etc. Arrange for
different color printer paper to be used to print the raw score sheets for
each day - in other words, yellow for day 1, blue for day 2, green for day
3, etc. Arrange to have internet access in the scoring facility for
the webmaster to update the website.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Unknown Selection Meeting Coordinator (probably
can combine with #10) - work with the AMA on a meeting room. Arrange
a meeting room for the unknown selection meeting. Ensure meeting
room has a screen to show presentations and unknowns. Ensure
computer and color printer is available to print out unknowns.
Ensure copier is available to make copies of the selected unknowns.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Vendor Coordinator - ideally we'd like to have a
vendor tent on site that can be used for vendors to display items for sale
etc. Work with the AMA to get the tent. Arranges for
vendors to display their items for sale in the vendor tent.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Sponsorship Coordinator (same person as #14
perhaps) - Contacts all pattern related vendors and solicits sponsorships
from them or advertising in the event program - </span></font><font
size=2 face=Arial><span style='font-size:10.0pt;font-family:Arial'>Sponsorships
available are for pilot/TM bibs, BBQ after the preliminary rounds are
completed, banners for display at each flying site, banquet
sponsorship. I have several vendors that are very interested in
sponsorship already.</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=3 face=Arial><span style='font-size:
12.0pt;font-family:Arial'>Program/Merchandise Coordinator - works with the
AMA to ensure adequate supplies of t-shirts, polo shirts, sweatshirts,
caps and other merchandise is available for purchase by attendees.
Assembles the event program which will list each team member/photos,
sponsors, letters from dignitaries, maps, etc. Arranges to have the
event program printed and available for each team/attendee (perhaps a
sponsor can be arranged for this printing).</span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=2 face="Times New Roman"><span
style='font-size:10.0pt'> </span></font><font face=Arial><span
style='font-family:Arial'>AMA Coordinator - works with the AMA to ensure
that the flying sites are set up correctly. This will include all
center poles, box poles, pilot boxes, noise testing circles and ready
boxes (2 at each site). Ensures that tents/canopies are available
for the judges/scribes at each flying site and that there are enough
chairs for the judges/scribes. Works with the AMA to ensure that the
equipment needed at each flying site is available such as PA system,
weight measuring scales, noise measuring equipment and digital volt meters
to measure battery voltage. Works with the AMA to ensure that
competitor fuel is stored in a secured area along with any
batteries/equipment that is shipped to the AMA facility and is released to
the appropriate people at the right time.</span></font><o:p></o:p></li>
</ol>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>Seems like a lot of committees/people but I think several of them can
be combined into 1 person coordinating the effort. The bulk of this
effort will be done prior to the WC's and the sooner we can get started (and
finished) with these areas the better.<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>The contest director will post his own list of resources that will be
needed for flight lines, processing, etc.<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>We really appreciate the offers of help and if you'd like to voluntee
some time for this effort it would be very much appreciated!<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'>-Derek<o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
</div>
<div>
<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'> <o:p></o:p></span></font></p>
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