Ballots

[Ed Alt]

Derek:
The list of re-mailed ballots should be small and relatively easy to manage.  What I would suggest is that when all of the ballots are counted, require an addressee cross check against the list of re-mailed ballots. I assume that the name and address should be right there on the ballot.  Whenever you find a match against the re-sent list, place a tick mark by that addressee on the list.  More than one tick by their name = a violation.  

Another way to go about this, though more work, is to record a tick mark for each ballot against a complete list of NSRCA members.  The benefit would be that you could generate some stats on the percentage of participating voters in each district.

Ed
----- Original Message ----- 
  From: Derek Koopowitz 
  To: discussion at nsrca.org 
  Sent: Sunday, December 19, 2004 12:56 AM
  Subject: RE: Ballots


  Ed,

  We (the NSRCA board) originally decided to send out the ballots with the membership renewal cards.  Someone pointed out to us that we needed to ensure that the ballots were to processed according to the by-laws which meant that we had to find a 3rd party to verify the ballots after voting and this caused a delay of a week.  If we delay the election timeline a week then we are in violation of the by-laws.  The ballots should've been in everyone's hands the end of November but only ended being mailed the beginning of December.  I am sure we can get you a new ballot and have it mailed to the accountant before 12/31... I will do my darndest to see that happens to anyone that did not receive a ballot (provided we know about them).  My only concern is that someone that is a little devious can work the system and mail in a ballot without their name on it and then request a new ballot be mailed to them and they can essentially vote twice.  How can we possibly verify that?  If we are to be correct in this then any ballot that we receive that does not have a name associated with it should not be counted, don't you think?

  Help me (us) out here... we'll come up with a solution to your problem and if we can not get you a ballot in time then we'll cross that bridge when the time comes, but at least lets try to get you one in time.



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  From: discussion-request at nsrca.org [mailto:discussion-request at nsrca.org] On Behalf Of Ed Alt
  Sent: Saturday, December 18, 2004 8:55 PM
  To: discussion at nsrca.org
  Cc: 'Maureen Dunphy'
  Subject: Re: Ballots


  Derek:
  If you are sure that there are other members who may not be getting the ballot in time, why not extend the deadline?  It seems like the responsibility for the late processing of the ballots is being shifted to the membership.  Seems backwards to me.  I'm just trying to communicate to anyone who has some control of the process that time is running out for getting this done.

  Thanks
  Ed
    ----- Original Message ----- 
    From: Derek Koopowitz 
    To: discussion at nsrca.org 
    Cc: 'Maureen Dunphy' 
    Sent: Saturday, December 18, 2004 10:24 PM
    Subject: RE: Ballots


    Actually Ed... the ballot is mailed out by our publisher... not the accounting firm.  I'm sure Maureen can print out one for you and mail it to you and then as long as you mail it by the 31st you'll be ok.  Unfortunately, I'm sure you aren't the only person that has not received their ballot - nothing is 100% sure.  Please renew regardless though - don't let the missing ballot determine your membership status.



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    From: discussion-request at nsrca.org [mailto:discussion-request at nsrca.org] On Behalf Of Ed Alt
    Sent: Saturday, December 18, 2004 5:59 PM
    To: discussion at nsrca.org
    Subject: Re: Ballots


    Derek:
    I've contacted her already, but something tells me it's all for naught.  What are the chances this accounting firm is going to have a responsive staff left this close before the holidays that will find my ballot or print up a new one, send it, have it get here in the Christmas mail crush and allow me to get it back in time?  Not likely. What's the plan for people that never get a ballot?  I'm sitting here with my NSRCA renewal card and wondering why I should send it back in if I can't vote for the organization's leadership.  Oh well.
    Ed
      ----- Original Message ----- 
      From: Derek Koopowitz 
      To: discussion at nsrca.org 
      Sent: Saturday, December 18, 2004 8:25 PM
      Subject: RE: Ballots


      Ed,

      I got mine on Thursday (west coast) so you should have yours already.  Please contact Maureen and she'll try to get you one ASAP.  That goes for everyone that has not received one.  BTW, they are green in color - postcard size when folded in half.  They are due back - postmarked 12/31/04.





--------------------------------------------------------------------------
      From: discussion-request at nsrca.org [mailto:discussion-request at nsrca.org] On Behalf Of Ed Alt
      Sent: Saturday, December 18, 2004 5:13 PM
      To: discussion at nsrca.org
      Subject: Ballots


      I still haven't received my election ballot.  Anyone else out there who hasn't received theirs?  When are they due back in?

      Thanks
      Ed
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