[NSRCA-discussion] District Vice President Elections

Tue Dec 5 13:30:13 AKST 2017

Thanks Jon, Jon and Peter for the input.  It's spot on and reflects how we are supposed to be functioning as an organization (electronically... Especially since most of the discussions happen on this forum, which is an electronic format).  The discussion to mail out ballots to members in districts with a contested election (D7 in this case) would be an extra effort beyond that which is required by the Bylaws.  The current district VP's where a vote would occur could certainly reach out to the local members and determine if a paper ballot is required and or desired.  Certainly if there is not a good reason to spend the extra money, let's not just waste our resources.
Tony,Does this adequately address your concerns?  If not, I don't think it's too much to ask to shift the deadline for the vote just a few weeks to accommodate snail mail for D7 folks that desire a paper ballot.
Thanks!
Joe Walker 

    On Tuesday, December 5, 2017 2:15 PM, Peter Vogel <vogel.peter at gmail.com> wrote:

 As a more complete answer, as the NSRCA website is available to *all* members, and notification of the ballot being available is e-mailed to *all* members that constitutes "distribution" from a legal perspective (this has been legally tested by a variety of Homeowners association lawsuits in the past decade).  We are required to also accept (at the secretary's postal address) a snail-mail letter from a member indicating their vote.  The secretary would then validate the member's address and that they did not also vote online and count the paper "ballot".
But as the NSRCA membership as a whole, given the technical nature of our hobby, tends to be more technically savvy, electronic voting is the norm and I am unaware of anyone taking the paper option since we moved to enable electronic balloting.
Paper ballots to the whole membership would be a huge expense from a budget perspective, which is why the bylaws were amended several years back to enable a primarily electronic vote.
It's also *much* easier to audit the results as every member must login to vote and we capture the date and time of their vote and ensure only one vote is cast per member.
Peter+
On Tue, Dec 5, 2017 at 11:08 AM, Jon Bruml via NSRCA-discussion <nsrca-discussion at lists.nsrca.org> wrote:

Not sure what the hub bub is all aboutGo to nsrca and vote!Done! Jonathan BrumlTechstyles Sportswear  From: NSRCA-discussion [mailto:nsrca-discussion- bounces at lists.nsrca.org]On Behalf Of Jon Lowe via NSRCA-discussion
Sent: Tuesday, December 05, 2017 11:03 AM
To: nsrca-discussion at lists.nsrca. org; vellum2 at bellsouth.net
Cc: nsrca-discussion at lists.nsrca. org
Subject: Re: [NSRCA-discussion] District Vice President Elections Tony,
If this helps, I know that when I was president, the membership voted to take out of the bylaws the specific requirement for mailed ballots. The bylaws allow for distribution of ballots by a manner ok'd by the BoD. The website posting of the election and casting votes electronically was considered distribution of the ballots. Subsequent votes were primarily done via the website, as I recall.Jon On Tuesday, December 5, 2017 Frackowiak Tony via NSRCA-discussion <nsrca-discussion at lists.nsrca. org> wrote:Joe, Thank you for the reply.  Please explain to me how website voting conforms to the wording of the Bylaws? Bylaws says that ballots are to be distributed to the voting NSRCA members. It also says in a manner approved by the BOD, but you still must distribute ballots. Voting on a website does not do that.  In my opinion, according to the bylaws, the only valid voting is from ballots that have been sent out to the members and returned by them. If I am incorrect please explain. Thanks! Tony Frackowiak On Dec 5, 2017, at 9:48 AM, Joe Walker wrote: 
Good morning Tony,I appreciate your input!  Though the Bylaws do not specify a timeline for voting, nor a format for the ballots, we recognize that the spirit of the requirement is to be as inclusive as possible.  With that in mind, the BoD will also be sending out mailed ballots to those districts that have more than one person running for the DVP position.  If the timeline for the arrival of those ballots does not give adequate time for response prior to the end of the year, we will extend the deadline for receiving ballots to allow a full 30 days response time.  So, we are indeed following the bylaws with recognition that the suggested time has been shortened, which we are making accommodations to correct. Now, go cast your vote! Best,Joe Walker, NSRCA President On Tuesday, December 5, 2017 11:59 AM, Frackowiak Tony via NSRCA-discussion <nsrca-discussion at lists.nsrca. org> wrote: How does this process agree with the NSRCA Bylaws as posted on the NSRCA website? Here they are, e. Ballots are to be distributed to the voting NSRCA members, whenever possible, by the end of November of the election year in a manner approved by the Board of Directors. Were ballots sent out to those on the districts with a contested election? If not, why not? Tony Frackowiak On Dec 5, 2017, at 6:19 AM, Charlie Barrera via NSRCA-discussion wrote: 
Voting is now open for your respective District Vice President representative for the term years 2018-2019. Voting closes on December 31, 2017, at midnight.  It is open to all current NSRCA members in good standing. After logging in, follow the link on the NSRCA web site. Please vote. Results will be tallied and posted in mid January. Thank you.

…Charlie Barrera, Secretary, NSRCA
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